Managing tasks, documents, people and schedules is nearly impossible without proper construction project management software.
Nowadays the software market offers a wide range of project management tools, including both generic and industry-specific tools. However, selecting the right software for managing your construction projects can be challenging if you don’t approach it carefully. To help you, we have compiled a list of things to consider before choosing project management software.
Top 7 Tips for Finding the Perfect Construction Project Management Software
1. List your needs and document current workflows
Before exploring any specific tool, it’s essential to understand your needs. Begin by documenting your existing workflows. Once the documentation is completed, assess whether the existing workflows require updating. This phase should never be overlooked. The key lies in finding a solution that truly aligns with your operating model, rather than molding your operating model around the tool itself.
2. Compare features and check possible integrations
Start by evaluating the core features of each tool, such as task management, scheduling, and collaboration. Explore additional features offered by the software and check if it integrates with your existing systems. You should easily find this information on the company’s website or book a free demo session with the company.
3. Focus on industry-specific requirements
There are numerous project management tools available on the market, but not all of them are designed to meet the specific needs of the construction industry. If you found a good generic tool, be prepared for the possibility of significant customization work.
4. Familiarize yourself with the software provider
Do a small background check of the company behind the software and check who else is using the software. Typically you can find testimonials from the website or social media. If there are no testimonials available, it may be advisable to explore alternative options.
5. Test the tool in practice
Prior to making any decisions, ensure that the tool is easy to use. If the tool is overly complex and has a high learning curve, you will face difficulties such as user frustration and low adoption rates.
6. Ask about future development plans
Inquire about the tool’s future development direction. Find out if the desired features that are currently missing will be implemented soon or if separate tools will be necessary to fill the caps. Most companies are open to sharing their plans if asked.
7. Study pricing options
Understand how the pricing is determined, whether based on the number of users, specific features, company revenue, or a combination of the listed factors. Be cautious with the pricing as the cheapest option may turn out to be costly in the long run.
We hope these considerations assist you in finding and selecting the ideal construction project management software. Best of luck in your search!
Written by
Toni Martikainen
Toni wants to help construction companies take advantage of the opportunities brought by digitalization. He is interested in understanding how the industry works and is always ready to talk about technologies in the industry.